Jenzabar University

Identification Card – Star Card

The Star Card is a vital component of your day-to-day experience at Dominican University.  Students are required to have their Star Card on them at all times while on campus.  In addition to identification purposes, the Star Card is used for checking out materials in the library, Meal Plan or Dining Services and building/facility access.

Altering your Star Card or using another person’s Star Card is a violation of the Code of Conduct.

Immunizations and Vaccinations

All students, graduate and undergraduate, are required to comply with the University policy for Immunizations and Vaccinations. 

Students must go to Wellness Center Online, login with DU credentials and document the following: 

• Two MMR (measles/mumps/rubella) given at least 28 days apart after the first birthday. Individuals born before January 1, 1957 are exempt from MMR vaccine documentation.
• At least 3 doses of diphtheria, tetanus and pertussis containing vaccine are REQUIRED. One dose must be TDAP (tetanus/diphtheria/pertussis) within the past 10 years. 
• One Meningitis vaccine given after the 16^th birthday for students under 22 years of age.
• COVID-19 Vaccination (completion of primary series required and booster recommended).

Students in education, nutrition, nursing and physician assistant programs must meet additional requirements as determined by their College.

Students that are registered in a fully online academic program, as designated by the College, are exempt from meeting this requirement.  Students that are registered for all online classes in a term but not in a fully online academic program are required to comply.

COVID-19 Vaccination

All students are required to provide documentation that they are fully vaccinated against COVID-19.  Please refer to the World Health Organization for the list of approved COVID-19 vaccines. This requirement is in addition to the existing State of Illinois requirements for immunizations. To demonstrate compliance, students need to upload their vaccination card to the Wellness Center online portal.

Being fully vaccinated includes the two week period after the final dose is given. 

State of Illinois Immunization Requirements

Illinois state law requires that these immunizations (MMR, TDAP, and Meningitis) be documented, and if documentation is not available, students may be subject to removal from classes if there is an outbreak of communicable diseases. 

All students, graduate and undergraduate, taking 6 or more hours are required to comply with State of Illinois requirements for documenting immunizations.

Immunization records are available from your high school, previous university or your personal physician and may be uploaded at dom.edu/Wellness. The Wellness Center can affordably provide any missing immunizations and blood tests to verify and document immunity. If you are submitting a blood test as proof of immunity, you need to supply numerical values from an accredited laboratory.

Non-compliance 

Failure to comply with the University Immunization and Vaccination requirement will result in a $150 fine per semester.

Medical and Religious Exemption

You can apply for a medical or religious exemption. Exemption forms our found here. All exemptions must be signed by a healthcare provider.

Flu Shot

All students are strongly encouraged to get a yearly influenza vaccine to prevent flu.

Tuberculosis Screening

 

All incoming students are required to be screened for risk factors for Tuberculosis (TB) through a screening questionnaire. International students and students arriving from or having traveled for extended time to countries with an increased incidence of TB will be tested because this subpopulation has been identified epidemiologically as having a higher incidence of Latent Tuberculosis Infection and an increased risk for developing active TB disease.  While all incoming students will be screened, only those students with identifiable risk factors for exposure to TB and/or for TB disease will be tested. Incoming students at low risk will not be tested for TB. Students with a documented previous positive test will not be retested.

 

Completion of TB clearance is mandatory for all students with a positive TB test.  Failure to complete the process will result in a $ 75.00 fine per semester that will be charged to your student account and potential removal from classes according to state law.

If you have any questions regarding immunization records, please call the Wellness Center at (708) 524-6229.

Information Technology

The policies listed below represent an abridged version of the IT policies. Click here for a detailed list of all IT policies and procedures.

E-MAIL
Dominican University email is an official form of communication from the university. Students are responsible for communication sent from the university to their email account. Staff, faculty, and students are expected to check their official e-mail address on a frequent and consistent basis in order to stay current with University communications. All student records are established so that their Dominican email address is the first used by all university systems.

Student email is hosted by Microsoft Office 365 Student emails are formed by your username and “@my.dom.edu”.

You may have your email electronically redirected to another email address; however, if you use email redirection from your DU email address to another email address (ex: @gmail.com), you do so at your own risk. The University will not be responsible for the handling of email by outside vendors.

It is up to you to take the steps that may be necessary with your personal email account to allow for the receiving of email forwarded from their dom.edu email account. These steps may include, but are not necessarily limited to, adding the dom.edu address to a ‘safe-senders’ list and/or adjustment of any spam filters. Having email redirected does not absolve anyone of the responsibilities associated with communication sent to their official email address.

• For more information on accessing and setting up mobile devices to access your student email account, please visit the Support Center.

Lived First Name

As a Sinsinawa-sponsored institution, Dominican University prepares students to pursue truth, to give compassionate service, and to participate in the creation of a more just and humane world. Translating Dominican’s twin values of veritas and caritas into practice requires that each person who studies, teaches, works, or lives within the university community, as well as all those with whom we interact, be respected, and cared for as a unique individual, within an environment that affirms our shared humanity and pursues the common good.

In support of this commitment, students, faculty, and staff at Dominican University are provided with the option to identify themselves using a lived first name different than their legal first name within select university systems.

Definitions:

· Legal First Name: A legal first name is the first name a person uses for official governmental documents, such as licenses, passports, and tax forms.

· Lived First Name: A lived first name is an alternative to the individual’s legal first name as designated by the individual in university systems.

Declaring a lived first name can be an important part of a person’s identity, especially as it relates to affirming one’s gender identity, and the University recognizes that students or employees may want to use a name that is different from their legal first name.

Dominican University's lived first name policy allows any student or employee to identify a lived first name, in addition to the individual’s legal first name, in select DU information systems. Dominican University acknowledges that lived first names and pronouns should be used wherever possible, and as such, lived first names will be displayed in lieu of the legal first name in university systems that do not have a legal first requirement, or in systems that allow for a lived first name by design. Dominican University students and employees must still be able to provide government-issued identification with their legal first names when required.

Lived first name requests may take up to 72 hours (about 3 business days) to process and for university systems to update with your lived first name. We ask that lived first names meet the following guidelines:

• A lived first name may not be created for the purpose of avoiding a legal obligation or misrepresentation.
• A lived first name may be comprised of alphabetical characters and their accompanying diacritical markings.
• A lived first name must comply with the University’s standards, policies, and regulations including its harassment and discrimination policies and procedures (i.e., not profane, obscene, or derived from hate-speech).

How will lived first names be used?

Lived first names will be used in the following systems and records:

• University ID card (come to the Support Center to get a new Star Card, free of charge)
• Card access system
• Student portal (myDU)
• Student Involvement and Engagement Portal (EngageDU)
• Learning Management System (Canvas)
• myDU class roster
• Email display name
• Meal plan, library, and health services display name
• Human Resources self-service and online time and attendance (paycor)
• Diplomas (Parchment)
• Commencement program
• Academic flags and alerts portal
• Accessibility office (accommodation forms, medical documentation)

Legal names will continue to be used for official University records, including but not limited to:

• Student Accounts documentation
• Financial aid
• Federal requests for information
• National Student Clearinghouse (NSC)
• Transcripts
• Athletics rosters, where necessary for NCAA compliance
• Campus Safety
• Health Services records, health insurance
• Human Resources employment records, employee reports and payroll

Legal Name Changes:

Students who legally change their name must submit official name change documentation to Stars Connect. Employees who legally change their name must submit official name change documentation to Human Resources.

Resources:

Legal name change process in Cook County, IL

Starting a case to change your name through Illinois Legal Aid

We welcome your feedback:

Dominican University is committed to improving our practices around inclusion and equity, please send any questions or concerns related to the lived first name policy to the Vice President for Diversity, Equity, and Inclusion, pporras@dom.edu .

If you believe your name is being incorrectly used, please reach out to the Dean of Students, deanofstudents@dom.edu.

Meal Plan Requirement

Dominican University requires all students living on campus to purchase a meal plan. Meal plan modifications and exemptions are rare, and these decisions are made based on documented health conditions that require special diets for which Dining Services is unable to accommodate. Please contact Dining Services to discuss your dietary needs.

Missing Person

A student shall be deemed missing when it is reported that the student has been absent from the University for more than 24 hours without any known reason. All reports of missing students should be directed to Campus Safety to begin an investigation. The report of the alleged missing student and any information related to the investigation is maintained confidentially, will be accessible only to authorized campus officials, and may not be disclosed, except to law enforcement personnel in furtherance of a missing person investigation. 

 

If a missing student is under the age of 18 years of age and is not an emancipated minor, the Dean of Students is required to notify the parent or guardian of the missing student, as well as any additional contact person designated by the student, no later than 24 hours after the determination by Campus Safety that the student is missing. Regardless of whether the student has identified a contact person, is above the age of 18, or is an emancipated minor, Campus Safety will notify the River Forest Police no later than 24 hours after it determines that any student is missing. 

 

Off Campus Travel

 

With the close proximity to Chicago, Dominican recognizes the great opportunities for students to travel off-campus. In order to ensure the safety of students, please abide by the following procedures:

General Off Campus Travel Policies

• All student organization off-campus travel must be submitted as an Event Request and approved by Student Life. The name, address, and phone number of the off-campus location should be submitted with the Event Request. A primary contact person name and phone number should also be provided.  Other university sanctioned travel must be submitted to the Dean of Students office.
• With any type of off-campus event, all participants in the program must complete the Dominican University waivers. This document is available from Student Life through engageDU or by contacting the Dean of Students. Each participant must complete the form before the event. A copy of the form must be submitted at least 2 business days before the event date. The original copy should accompany the organization to the event site.
  • Organizations are encouraged to scan signed and completed waivers as a group and email them together as one document to beinvolved@dom.edu..
• Student organizations must have their off-campus event approved on EngageDU before they can receive funding from SGA.
  • If funding for the trip is coming from SGA or the group’s Sundry account, it is the responsibility of the organization to maintain all receipts from the off-campus travel to fill out reimbursement forms upon return
    • Items that could be covered or partially covered by SGA or Sundry account include but are not limited to:
      • Registration fees
      • Transportation costs (flights, bus passes, gas, etc.)
      • Meals
      • Lodging (hotel, etc.)
    • Items that would NOT be covered or partially covered by SGA or Sundry account include but are not limited to:
      • Alcoholic beverages
      • Entertainment
      • Parking or other traffic tickets
      • Personal gifts
      • Ride share services unrelated to university related activity
• While traveling for University sponsored events, all students are representative of Dominican University. The Student Code of Conduct applies to all university sponsored activities, including off-campus travel.

Overnight Off Campus Travel Housing Policies

• Due to safety and security for students, Dominican recommends staying at a hotel or the recommended lodging by the sponsoring host for a retreat or conference.
  • If no reasonable hotel accommodations are available, students may look into Airbnb for lodging options. Any Airbnb must follow the other off-campus travel housing policies.
• When staying overnight for a retreat, conference, or trip, it is expected that the rooms/accommodations will be gender specific. If a student is uncomfortable with planned arrangements, please contact Student Life at beinvolved@dom.edu or the Dean of Students Office at deanofstudents@dom.edu.
• Room assignments should not exceed the stated maximum occupants for the room to ensure fire code safety and compliance
• All overnight accommodations must be submitted to Student Life at least 5 business days before the event, including the name and location of the accommodation and room assignments for all participants.

Off Campus Travel Transportation Policies

• University Vehicles
  • If reserving a University vehicle, you must follow the university vehicle reservation policy.
  • Be aware that a Dominican University faculty or staff member must be present in the vehicle.
  • Drivers must be registered through Campus Safety and must be at least 21 years old.
  • Students may not drive for more than 3 consecutive hours or six hours in one day
• Personal Car/Car Pooling
  • Drivers must hold a valid U.S driver’s license, be at least 18 years of age, and have proof of insurance. In case of an accident, the student’s insurance will be responsible for covering the costs of the accident.
  • Drivers must have no known medical conditions that would impair the ability to drive safely
  • Students may not drive for more than 3 consecutive hours or six hours in one day
  • If car pooling, at least one person other than the driver shall be awake at all times and remain in the passenger seat
  • Vehicles may be driven between 6am and 12am only. Groups should plan on housing accommodations for overnight travel if needing to travel outside those hours
  • If car pooling, the number of passengers is limited to the number of seatbelts in the vehicle
  • Drivers are expected to obey all traffic rules and ordinances, refrain from using their cell phone, and to not operate the vehicle in unsafe or hazardous conditions (ice, snow, heavy rain, etc.)
• Bus/Train
  • Close proximity to Chicago public transit offers students the option to utilize the Pace buses and Metra trains
  • To see if public transportation could be an option for your group, follow the trip planner here:
    • https://www.pacebus.com/trip-planner
  • For more information on the Pace buses, follow here:
    • https://www.pacebus.com/
  • For more information on the Metra train, follow here:
    • https://ridertools.metrarail.com/maps-schedules
• Flying
  • For travel over long distances (longer than 4 hour drive), flying should be considered
  • In cases for flying, every effort should be made to obtain the lowest fare possible
  • Flight information for each traveler must be submitted at least 5 business days before the flight, including name of passenger, flight departure and arrival, and flight number
  • Any delays or flight changes must be reported to beinvolved@dom.edu
  • If there is a concern that a member might not have a valid form of identification for flying, please contact the Office of Student Life at beinvolved@dom.edu and we will work with the student to try and connect them to resources to gain a means of identification that can be used for flight travel

One Process

The university is committed to fostering a work and educational environment free of bias-motivated offensive conduct, racial and ethnic harassment, discrimination, and hate crimes. The university prohibits any member of the community, including faculty, staff, administration, students, or visitors to campus whether they are guests, patrons, independent contractors, or clients from discriminating against another person or member of the university community. One Process prohibits such conduct in accordance with federal and state laws including Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, and the Illinois Human Rights Act.  One Process policy to all employees, students, vendors, and outside guests and applies equally to all members of our community regardless of sex, gender, sexual orientation, gender identity, race, ethnicity, nationality, disability or age of any of the individuals involved.

Please visit One Process for the complete policies and procedures. 

Parking

Campus Safety is responsible for monitoring vehicles parked on campus. Campus Safety officers patrol the parking garage and parking lots to help create a safe environment. They are also charged with the responsibility of ticketing parking violators and enforcing parking regulations.

The Dominican University parking garage and parking lots are only open to properly registered and permitted vehicles. Please review the full parking policy here.

Parking Permits

Parking permit information can be found online.

Parking Tickets

Dominican University parking tickets are issued for parking violations on campus. The due date for fine payment or appeal is 14 days from the date of the ticket. The amount of the fine may be added to your tuition bill or deducted from your paycheck.

Campus Safety officers will ticket the following violations:

• Vehicles without a valid permit.
• Vehicles improperly parked in lots, fire lanes, near fire hydrants, handicapped spots, loading docks, reserved parking, other restricted areas, and vehicles exceeding the speed limit.
• River Forest Police also ticket violations in fire lanes, handicapped spaces, and near fire hydrants.

Additionally any vehicle displaying a falsified permit, counterfeit permit, unregistered permit or an unauthorized copy of a permit will be considered in violation of the parking policy and will be ticketed and forwarded to the Student Conduct process.

Parking enforcement is in effect 24 /7 and 365 days a year. Parking at Dominican University is allowed by permit only.

Vehicles receiving a third ticket will have an orange tow warning sticker placed on the driver’s side window. This warning sticker is to inform the vehicle operator that the vehicle is eligible to be towed away at the owner’s expense. On the fourth violation, the vehicle will be ticketed and towed.

The River Forest Police Department also patrols and tickets on campus. River Forest Police generally ticket vehicles blocking fire lanes or throughways and handicapped parking violators. River Forest tickets are completely independent of Dominican University. To appeal, one may have to appear in front of a village hearing officer or in court.

Parking Ticket Appeals

To appeal a Dominican parking ticket, submit a Support Center case. A review board will meet and communicate the outcome to you via your DU email.

Political Campaign Activities

Dominican University is committed to the free and open discussion of ideas and opinions. As part of its dedication to active citizenship, the university encourages students, faculty, and staff to exercise their civic rights to participate as individuals in the political process.

Dominican University is also a non-profit, private institution of higher education whose activities are regulated in part by Section 501(c)(3) of the Internal Revenue Code*. As such, the University is explicitly prohibited from participating in or attempting to influence campaigns for any elective public office or any political initiative (such as a public referendum). The university may not endorse a candidate or ballot proposal, provide or solicit financial or other support for candidates or political organizations, or establish political action committees. 

This policy is adopted by the university in an attempt to balance these competing considerations.

Individual Involvement in Campaigns by Faculty and Staff

Members of the University community are free to engage in Political Campaign Activities provided that they do so solely in their personal capacities, without using University resources, and avoid any appearance that they are speaking or acting on behalf of the University. If a faculty or staff member is listed as a supporter of a political campaign or initiative, it must be without mention of institutional affiliation, or with a disclaimer indicating that their actions and statements are their own and not those of the University.

University staff and faculty should not engage in political activity at university functions or through official university publications. No employee should feel pressured by colleagues to contribute to, or perform tasks in support of, a political campaign.

If a member of the faculty or staff is running for political office, no campaign activities should be conducted on campus, in order to avoid the appearance of a university endorsement.

Use of Facilities and Resources

Use of university facilities and resources in support of a political candidate, party, referendum or political action committee (PAC) that could give the appearance that the university is supporting one candidate or position over another is not permitted.

Examples of Prohibited Uses include, but are not limited to:

• Using official university stationery, wordmark, seal, email, telephones, computers, printers and copiers.
• Providing mailing lists, office space, telephones, photocopying, computers or other institutional resources.
• Posting a hyperlink on a university-administered website to a candidate or campaign site.
• Using official University social media platforms to promote a candidate, platform or campaign site.

Statement on Teaching and Academic Freedom

This Policy does not restrict the study or discussion of political issues or the teaching and learning of political techniques or otherwise affect academic activities concerning public policy issues. As a University committed to the pursuit of truth, Dominican affirms the right of its faculty to research any question, no matter how controversial, and to generate new knowledge using the tools of academic disciplines. A faculty member has a right to disseminate new knowledge to professional colleagues, the general public, and to the students. In an instructional setting, academic freedom protects what and how a professor chooses to teach, as long as the ideas being explored remain germane to the subject matter.

 

The University recognizes the importance of balancing our commitments to academic freedom and freedom of expression with our responsibilities to protect all members of the University community from harassment and intimidation. Dominican University agrees with AAUP’s recognition that “academic freedom is not absolute” within contexts of interpersonal relationships, behaviors, and communications on campus. The University supports AAUP’s Statement on Professional Ethics, which explicitly states that professors must “avoid any exploitation, harassment, or discriminatory treatment of students.” The University extends these ethical principles to all relationships among members of its community and their guests.

Nothing contained in the accompanying policies shall be interpreted as compromising freedom of expression in all its forms—no matter how unpopular or even offensive—to the extent protected by law.

 

Dominican University supports the following position from the American Association of University Professors’ 1940 Statement of Principles on Academic Freedom and Tenure as it relates to political activity of faculty: “Colleges and university teachers are citizens, members of a learned profession, and officers of an educational institution. When they speak or write as citizens, they should be free from institutional censorship or discipline, but their special position in the community imposes special obligations. As scholars and educational officers, they should remember that the public may judge their profession and their institution by their utterances. Hence they should at all times be accurate, should exercise appropriate restraint, should show respect for the opinions of others, and should make every effort to indicate that they are not speaking for the institution.” If the University believes that a faculty member has not complied with this provision, it may subject the faculty member to disciplinary action as described in Chapter 16, Section C of the faculty handbook. The faculty member may appeal such action in accordance with Chapter 18.

 

Invitations to External Speakers

 

Dominican University encourages its campus community to sponsor non-University speakers whose presentation will contribute to the role of the university as a forum for intellectual discussion, debate, investigation, and/or artistic expression. Through this forum, speakers bring to the University an opportunity for students to hear and discuss opposing viewpoints on a wide range of issues.  The freedom to express points of view on a wide range of public and private concerns must, however, be subject to reasonable restrictions of time, place, and manner. The right of free speech and expression does not include unlawful activity that, in the judgement of the designee for areas’ academic departments, campus offices, registered student organizations and outside community organizations, would:

 

1. Endanger or imminently threaten to endanger the safety of any member(s) of the University community
2. Pose a threat to the physical facilities
3. Obstruct or disrupt the normal functions of the University
4. Present an inordinate financial risk to the University to ensure the safety of campus and community members
5. Engage in behavior that is indecent or is grossly obscene or grossly offensive on matters such as race, ethnicity, religion, gender, or sexual orientation/gender, expression that is inconsistent with accepted norms of conduct at the University

Registered Student Organization/Clubs should contact the Dean of Students’ office for specific guidelines on inviting external speakers to campus. Academic and Administrative units should contact their departmental chair/Dean, or respective Vice President, for specific guidelines on inviting external speakers to campus.  Please see the University’s Student Involvement Manual for additional information.

If a candidate is invited by the University to speak in a non-campaign capacity or is invited to participate in a public candidate forum on campus, no campaign or candidate shall be permitted as part of the event to: (a) conduct a rally; (b) distribute campaign literature, buttons or banners; or (c) conduct fundraising on campus or using University Resources.

 

Non-University Groups utilizing University property or facilities for Political Campaign Activity shall be charged standard, published fees for using University facilities, related services by University employees not covered by the published fees, and all expense incurred and paid to third parties by the University as part of the event. The University shall rent facilities to Non-University groups for Political Campaign Activity only after ensuring such use does not conflict with other University facilities use requirements. If facilities are rented to one campaign or candidate, facilities must be made available to all other campaigns and candidates at the same terms and prices. The University may choose not to rent facilities to campaigns or candidates.

 

Additionally, non-University groups renting facilities for Political Campaign Activities shall: (a) comply with all University requirements concerning use of University facilities by non-University groups including, but not limited to, insurance and security; and (b) make full payment for all services received. No services shall be provided at a reduced rate or at no cost.

 

If a campaign or candidate is renting space on campus, invited by a recognized student organization, or participating in a public candidate forum, all written materials and advertisements concerning an on-campus appearance of a campaign or candidate shall include the following disclaimer, which must also be announced at the start of an event: (a) the views expressed are those of the candidate or person speaking for the candidate or campaign only; (b) Dominican University does not support or oppose any political candidates; and (c) the name of the sponsoring organization shall be identified.

 

Promotional materials concerning Political Campaign Activity or a campaign event taking place on campus cannot use Dominican University logos or photos of campus.

 

Student Publications

Student publications may run editorials expressing the editors’ views on candidates for public office, provided that the publication’s editorial policy is free of editorial control by university administrators or faculty advisors. A statement on the editorial page must indicate that the views expressed are those of the student editors and not those of the university.

Voter Education and Voter Registration Programs

Certain voter education activities (including presenting public forums and publishing voter education guides) conducted in a nonpartisan manner do not constitute prohibited Political Campaign Activity. In addition, activities intended to encourage people to participate in the electoral process, such as voter registration and get-out-the-vote drives, would not be prohibited Political Campaign Activity if conducted in a nonpartisan manner.  Voter registration and “get out the vote” drives by university-sponsored organizations must be done on a non-partisan basis (i.e., they may not focus on a particular party or platform).

IRS Guidelines Governing Political Activities by Non-Profits

Posting

General Guidelines

·         Publicity and marketing of the event to campus community or outside organizations should not be done until the event has been approved on engageDU.

·         Publicity must be consistent with University mission and values

·         Publicity can be posted only on designated bulletin boards, limited to 23 posters. An additional 20 posters may be given to Student Life to be posted in the Residence Halls. 

·         Publicity may not be posted on any glass doors, doorways, windows or walls.

·         Publicity must be posted on bulletin boards using a push pin or stapler.

·         Only post one poster per bulletin board

·         Club/Org events publicity can be sent to beinvolved@dom.edu to be included on the TV Monitors on campus

·         ONLY USE MASKING TAPE to post signage or décor; do not use scotch tape, duct, etc. those will leave damage and your group could incur charges. The SIRC has masking tape available for clubs/orgs

·         Publicity must be in good taste and professional looking. 

·         Publicity is to be removed within 24 hours after the event by the sponsoring department/organization. Removing your outdated publicity will reduce the problem of space limitations. 

·         Publicity may not be posted over existing approved publicity.

·         All publicity will be permitted to be posted for a 14-day period. After that time, the publicity must be removed or re-approved by Student Life.

·         Publicity that is posted incorrectly will be removed and discarded.

·         All publicity must state “Sponsored by your organization” and “For more information contact (708) xxx-xxxx/xxx@dom.edu.”

·         Additional guidelines are below for student organizations, departments and off-campus postings.

Posting Areas

There are specific posting areas on campus for Dominican University-sponsored events/activities. Publicity may only be posted on these bulletin boards. Any publicity found posted inappropriately will be removed immediately. The following is a list of bulletin boards where approved publicity may be posted. Each bulletin board is designated as an on-campus posting area.

·         “L”- on the board near the bookstore

·         Lower Level of the Crown Library – next to elevator

·         Lower Level of Lewis Hall - near entrance to Tech Center

·         Center Lewis Stairwell – on bulletin boards only

·         Parmer Hall- designated locations only: first floor by vending machine, first floor by elevator, North entrance foyer

·         Parking Garage- both stairwell boards

·         Fine Arts Building – first floor by the copier

·         Lower Level Student Center – bulletin board at the bottom of the stairwell from the Clock Lobby to the Underground

·         MAC – second floor near 210

The following are NOT approved locations for posting areas.

Stairwells in Lewis; Lewis Alcove; Social Hall; Clock Lobby; Cyber Café Pillars; Cyber Café entrance (between sliding glass doors); Parmer Hall Atrium, Parmer stairwells and doors; lockers; elevators; bathrooms/bathroom stalls; floors; sidewalks. 

Flyers are not to be posted in the Banner/Large Poster areas. Flyers from these areas will be removed and recycled.

Banner/Large Poster Policy

Due to the limited space available to post large publicity, large publicity/banners will be posted for no more than seven days.

The following are approved areas for posting banners:

·         Dining Hall,

·         Lower Level of Crown Library

·         Lower Level of Lewis Hall.

All banners and large posters must be hung using masking tape. All banners must be stamped/approved.  If it is not, it will be removed and recycled.  Flyers are not to be posted in the Banner/Large Poster areas. 

In the case that your event is in the Social Hall and you have a banner/flag to hang by the wires in the room, you must submit a physical plant request a week prior. Your banner/flag can go up 1 day before as part of the event when you have the space reserved (if there is no other event), but it cannot be hung more than 1 day early or left up for continuous promotion.

Table Tents

Table tents are not allowed on Dining Hall, Cyber Café or other tables.

Clubs and Organizations Posting Requirements

Student Life must stamp all advertising: posters, flyers, banners, table tents and other similar notices.

Publicity must state “Sponsored by your organization.” Also, you should always include: “For more information contact (708) xxx-xxxx and organization’s email.”

Publicity will not be approved if all necessary paperwork is not completed and the event/activity has not been approved.

A club or organization found to be in violation of these guidelines will be sanctioned as appropriate.

Pronoun Policy

Dominican University recognizes that an individual’s pronouns are more than a preference — they are forms of self-determination, self-expression, and self-affirmation. The University extends this accommodation to help foster a more welcoming, supportive, and respectful campus climate for all students.

Dominican University's pronoun policy allows any student the option to indicate their pronouns in DU information systems. Dominican University acknowledges that pronouns should be used wherever possible, and as such, pronouns will be displayed in systems that allow for that form of identification. Systems involving government verification may still list a student’s assigned sex at birth. Further, certain systems may not display an individual’s pronouns due to design limitations.

Definitions:

a) Pronouns – A pronoun is a word that refers to either the people talking (like I or you) or someone or something that is being talked about (like she, I, them, and this).

b) Gender Pronouns – The pronouns that we use to refer to people in sentences and conversations

c) Sex Assigned at birth – referring to the biological aspects of an individual as determined by their anatomy, which is produced by their chromosomes, hormones and their interactions

d) Gender - a social construction relating to behaviors and attributes based on labels of masculinity and femininity; gender identity is a personal, internal perception of oneself and so the gender category someone identifies with may not match the sex they were assigned at birth

Places Where Gender Pronouns are Used:

• Class lists
• Canvas
• Most university communications
• MyDU

Places Where Sex Assigned at Birth is Used:

• Student Employment
• Federal and State Agency Reporting

Students may designate pronouns they want to use by entering this information in the following section. Students may add, edit, or remove their pronouns at any time.

The following guidelines are provided from Springfield College:

• It is important to ask for pronouns because you cannot assume how someone identifies their gender based on their appearance.
• As a society, we commonly assume the gender of others by their appearance and indicate these assumptions by using gendered language, such as she/he, ma’am/sir, Ms./Mr., and ladies/gentlemen.
• This practice results in many individuals, especially trans and gender-nonconforming individuals, being misgendered, which may lead them to feel disrespected, marginalized, and invisible.
• It is a privilege to not have to worry about which pronoun someone is going to use for you based on how they perceive your gender. If you have this privilege, yet fail to respect someone else’s gender identity, it is disrespectful and hurtful.

How can I be inclusive in using and respecting gender pronouns?

• Respecting someone’s self-identification means using the gender pronouns with which they identify. Some people go by more than one set of pronouns.
• Normalize the process of indicating your gender pronouns in everyday use with strategies such as including them in your email signature, business cards, website profile, and nametags, or using them as you introduce yourself (i.e., "My name is Tou and my pronouns are he and him. What about you?”)
• If you do not know or have not asked someone’s pronouns, try to use “they/them” pronouns.
• Ask individuals (only if they are comfortable) to provide their personal pronoun(s). It can feel awkward at first, but it is not as awkward as getting it wrong or making a hurtful assumption. Here are some ways you can do this:
  • “What pronouns do you use?”
  • “How would you like me to refer to you?”
  • "Can you remind me what pronouns I should be using for you?"
• Please note that if a student, staff, or community member tells you that they do not want to disclose their pronouns or do not wish their pronouns to be public knowledge, you can refer to that person by their name only (i.e., Leo’s book is over there. Can you please hand it to Leo?).

What if I mistakenly use the wrong pronouns for someone?

• The best thing to do if you use the wrong pronoun for someone is to say something right away, such as “Sorry, I meant they.” Fix it, but do not call special attention to the error in the moment. If you realize your mistake after the fact, apologize in private and move on.
• It can be tempting to go on and on about how bad you feel that you messed up or how hard it is for you to get it right. But please, don’t. It is inappropriate and makes the person who was misgendered feel awkward and responsible for comforting you, which is not their job. It is your job to remember people’s pronouns.
• If you hear someone else using the wrong pronoun, in most cases, you may gently correct the person who made the mistake without further embarrassing the individual who was misgendered. You can say something like, “Actually, Neera uses ‘they’ for themselves.”

Pronouns Dos and Don'ts

Do!

• Do recognize that most people have pronouns, not just trans people, and that asking pronouns is very important, both so someone is not misgendered and so that trans people are not the only ones who will feel the need to share their pronouns.
• Do remember that some people go by more than one set of pronouns.
• Do ask people the pronouns they use for themselves whenever you ask people their name, such as when you meet someone for the first time or when you do go-arounds at meetings. Keep in mind that people may change the pronouns they go by, so it is necessary to ask pronouns in go-arounds regularly.
• Do say “the pronouns someone uses” or “their personal pronouns,” rather than “their preferred pronouns,” because the pronouns someone uses are not a preference.
• Do remember that not everyone feels comfortable indicating their pronouns at all or in every setting and no one should feel forced to do so.
• Do consider using other ways to make language more gender-inclusive, such as by using “Hey, everyone” or "How are all y'all doing?" in a group setting instead of “Hey guys!” or “Hey ladies!" or "How are you guys doing?” Browse more gender-inclusive terms.

Don’t!

• Don’t describe the pronouns someone uses as “preferred pronouns.” It is not a preference. The pronouns that a person uses are their pronouns and the only ones that should be used for them.
• Don’t say “male pronouns” and “female pronouns.” Pronouns are not necessarily tied to someone’s gender identity: some trans people use “he/him/his” or “she/her/her,” but do not identify as male or female, respectively.
• If you conform to (most) gender expectations and are not a transgender person, don’t indicate that you “don’t care what pronouns are used for me.” Such statements reinforce the privilege of people who are gender conforming and not transgender because these people are not going to be misgendered and thus do not need to worry about the pronouns that people use for them. It also invalidates the experiences of gender nonconforming and transgender people, many of whom struggle with getting people to use their correct pronouns.

We welcome your feedback:
Dominican University is committed to improving our practices around inclusion and equity. If you believe your pronouns are being incorrectly used or if you have any questions or concerns related to the pronoun policy, reach out to the Vice President for Diversity, Equity, and Inclusion at pporras@dom.edu .

 

Residence Halls

Each student in the residence halls is expected to exercise self-discipline and to respect the rights and privacy of other students. In a community living environment, rules and policies must be observed by everyone in order to maintain the operation of the residence halls, as well as the personal and academic success of all residents.

If a student engages in behavior that violates student life or university policies, an incident report can be filed. Any student or staff member may file an incident report. Students and staff members should inform the involved parties when they are being documented for an incident. Policy violations will be subject to the Student Conduct process, Title IX or One Process.

Appliances and Electrical Equipment

Students may not cook in their room. Electric skillets, broilers, hot plates, toasters and other equipment normally used to cook food are not allowed. For safety reasons, halogen lamps, space heaters, candle warmers, electric blankets, electric sheets or mattress pads, soldering tools and sun lamps cannot be used in student rooms. Students will be held financially responsible for damages caused. Other small appliances, such as coffee makers and popcorn poppers, can be used if the heating element is completely enclosed. Incandescent and fluorescent study lights are allowed. Small refrigerators and small microwaves are allowed. The electrical requirement limits are 120 volts, 60 hertz, 2.5 amps.

No antennas of any type are to be attached to the outside of the residence halls. This includes CB antennas and satellite dishes outside windows of student rooms.

Air conditioners are not allowed in the public areas or private rooms of residents. The buildings are not equipped to handle the electrical needs of such items. Anyone needing a window unit A/C must submit proper documentation to the Accommodations and Disability Access (ADA) office and receive approval prior to installing any air conditioning units. A room assignment may need to be shifted to accommodate the electrical requirements in the building.

Check-In/Out Procedures and Dates

All residents must officially meet with a member of the Student Life staff when checking into a room, when checking out of a room or when changing rooms. Failing to check in and check out is a violation of residence hall policy. Improper check-out will result in a fine of $150 or more. Students not leaving by the closing date will be charged $150/day. Damages or missing items will result in additional charges to the students’ account.

When moving into a room, students must fill out and sign a room condition report indicating necessary repairs, along with a checklist indicating the general condition of the room. When students check out of the room, students will fill out and sign the same room condition report. Students will be held responsible for damages to their rooms during the time they lived there or any missing furniture.

Students may also elect to do an express check out, in which case they return their keys and ID in an envelope provided by Student Life. By selecting this option, students agree that any charges that may be applied at check-out cannot be disputed.

Students must check out either 24 hours after their last final or by noon on the Saturday of winter closing, or 5 p.m. the Friday of spring closing. Any belongings left in the student’s room after the official date of closing becomes property of the university and will be disposed of appropriately.  Students may be fined for an improper check-out.

Dates for check-in and check-out are defined by Students Life to align with the terms in the Housing Contract.

Common Areas

Commons areas are available for studying, socializing, meetings and programs. The lounge furniture is not to be removed for use elsewhere. If furniture is missing from a lounge or damaged or unusual cleaning is needed, the hall, floor, cluster, suite and/or wing will be held financially responsible. A charge of $25 per day will be assessed for unauthorized university furniture found in a student’s room. Resident students may not leave any furniture from their rooms or any other personal belongings in any common area of the university, including in the hallway outside their room. Student Life may conduct searches for missing common area furniture at any time.

A kitchen is available for student use adjacent to the Coughlin Commons. Students must supply their own cookware. Any damages in the kitchen will be included in the resident’s damage billing. Residents choosing to use it are expected to maintain the cleanliness of the kitchen. The kitchen may be closed down due to lack of cleanliness.

Courtesy Hours

Courtesy hours are in effect at all times, 24 hours a day. A student should request another resident to alter their noise level if it is disruptive.   A student or staff member can document a situation if noise is excessive, including loud music, yelling, etc. 

Disruptive Behavior

Each resident can have a maximum of three additional individuals in their room at one time, following the guest policy.  This includes guests and other residents.  If, in the opinion of a university official, the number of people in a room is disruptive to the community or not following community expectations, the individuals may be asked to leave. 

Quiet Hours

Quiet hours are in effect from 10:00 p.m. to 7:00 a.m. Sunday through Thursday and midnight to 7:00 a.m. Friday and Saturday. During these hours, residents are expected to reduce their noise level, both inside and in the vicinity of the residence halls, to a level that will not disturb other residents. During final examinations, the Student Life staff will institute a strictly enforced 24-hour quiet hour policy.

Pets

 

Fish are the only pets allowed in the residence halls, with all roommates’ permission. Spot inspections will be made if there is a probable cause to believe that animals other than fish are living in the residence halls. Aquariums cannot be larger than 10 gallons and must be removed from the residence halls during all breaks. Students who are found to have animals other than fish living in their rooms will be referred to the student conduct process.

Room Changes

Room changes are not encouraged and are not allowed until the third week of the semester. After this time, a room change is warranted only after all residents of the room have attempted to work out any differences. Any resident wishing to change rooms should contact his or her RA who will mediate a conflict resolution meeting. If a room change is still requested, Student Life staff will meet with the students involved to determine a resolution and/or room change. Roommate agreements will be utilized as a tool during mediation conversations and will be revised to meet the changing needs and expectations in the resident’s shared space. Students must follow proper check-out and check-in procedures when changing rooms. If a student changes a room without authorization from the Office of Student Life, they are subject to a fine.

For room changes that are mutual swaps and agreed upon by all parties, students need to fill out the room change form from the Student Life website. For students whom are unhappy with their current room and would like to change rooms, they can go on the wait-list, also available on the Student Life website. Student Life will review the wait-list periodically each semester. For any students switching rooms at the semester break, all room changes must be completed prior to leaving campus in December.  Room change requests will not be accommodated after March 31, 2023 unless there is an emergency or safety concern approved by Student Life.

Room Condition

Rooms should be in the same general condition when residents move out as when they moved in. Residents should be careful not to cause any permanent damage to their rooms.

If a resident damages his or her room, the Student Life will bill the resident’s account for the damage, replacement and labor cost. Student Life has discretion with regard to billing students for damages and improper check out. Final charges for damages will be assessed after check-out and cannot be appealed after June 15, 2023.

Students may not make permanent structural changes in their rooms. This includes painting, wallpapering, wallpaper borders, attaching loft panels and paneling. Residents are asked to use masking tape to fasten pictures and posters to the walls. Glued picture hooks, nails, and/or scotch tape are not permitted. Waterbeds are not permitted. Lighted signs, alcoholic beverage or drug related signage, alcohol container displays, and street or public works signs are not permitted and will be considered stolen property. Window screens must remain in place and closed at all times. Residents may be charged for screens that are not in place.

The outside of a room, including doors and windows, is considered a common area. Displays offensive to others or decorations that are a fire hazard are prohibited.  Nothing is permitted to be visible in the windows, hanging or attached outside the window.

Room Consolidation

Student Life has the authority to move a resident into a double room that is being occupied by only one person. First-year students are rarely allowed to occupy single rooms. First-year students will be consolidated into double rooms if at all possible. Any student who has been assigned to a double room as a single may be assigned a roommate at any time. Advance notice will be given to those students, when possible.

Room Entry, Room Search and Confiscation

Students can expect to have a reasonable degree of privacy in their residential spaces and in the community at large.  However, when circumstances warrant, Campus Safety Officers and Student Life staff are authorized to enter a student's room.  Circumstances warranting entry relate to safety, security, health, legal, student conduct, or general well-being concerns.  Students are expected to cooperate with those conducting a search and/or carrying out their duties associated with room entry.  Reasonable effort will be made to ensure that the student whose room or property being searched is present.  If a student(s) is present and does not permit a search, Campus Safety will inform the student(s) that local law enforcement may be contacted and an involuntary search may be conducted. If the student is not present, the student will be notified in writing of the search, the reason for the search, and its outcome. 

Campus Safety personnel and/or Student Life staff may enter rooms when staff has reasonable cause in the following circumstances:

• A violation of health or safety regulations or of university or residence hall policy is suspected.

• Possibility of an emergency exists involving immediate danger to life, safety, health and/or property.
• When a noise disturbance exists in the room.
• Use of drugs or alcohol or evidence of another crime or policy violation is suspected.
• It is suspected that an act of vandalism has occurred or is occurring.
• If a particular item or piece of information (such as medication or telephone number) is located in the room and would be useful in responding to an emergency involving immediate danger to life, safety, health or property.
• For periodic environmental checks (i.e. furniture inventory, engineering/cleanliness concerns). All efforts will be made to conduct these checks during fall, winter and spring breaks and at the discretion of the university.

 

Confiscations

• Any items confiscated during a room search will be photographed where found as evidence. Those items seized in a search will be secured in a locked evidence locker by Campus Safety personnel. If the item(s) are legal but not allowed in the residence halls, they may be returned depending on the circumstances and/or the outcome of the student conduct hearing. Returning items is at the sole discretion of the university.

Room Inspections

Scheduled room inspections will occur before breaks and after the halls have closed. These inspections are conducted to ensure that building maintenance, safety, sanitation and property control requirements are being followed. The Director of Student Life and/or their designee will notify students of a room inspection explaining how to properly prepare the room. Failure to prepare one’s room is considered a violation of policy.

An unscheduled room inspection may happen at any time. Students should be aware that any items prohibited by law or university policy may be confiscated and the incident will be referred to the Student Conduct process. 

If a student leaves belongings in their room after they move out of the residence halls, those items become property of the university and the student will be charged an improper check-out fee.

Sporting Equipment

Students are not allowed to use any type of sporting equipment in the residence halls, including student rooms, hallways, lounges, stairwells and restrooms. Wearing cleats, roller blades or skates is not permitted in any building.  Dribbling, kicking, or other playing of balls/athletic equipment is also prohibited.

Theft

Thefts should be reported to campus safety staff immediately. Doors should be locked at all times and personal belongings should not be left unattended. Dominican University does not accept any responsibility for loss or theft occurring in the halls. Residents are financially responsible for all damage and loss of university property. Students are encouraged to obtain renters’ insurance policies.  If students would like the River Forest Police called for an alleged theft, they can make that request to the Campus Safety staff.

Vacation and Break Housing

Residents are expected to vacate the residence halls during break periods. Dining, recreational and other university services may not be available during university break periods. Students who receive permission to stay during school breaks may be assessed a housing charge and may be required to participate in a university meal plan.

At the end of each semester, all students must officially check out of the residence halls within 24 hours after completing their last final examination or by the time the residence halls officially close, whichever occurs first.

Since students receive the university schedule at the beginning of each year, travel plans must be made accordingly. Extensions to arrive prior to the start of a semester or stay after will not be given readily. Early arrivals or drop-offs will only be made in special situations.

Service and Emotional Support Animals

As outlined in Dominican University’s One Process policy, Dominican University provides reasonable accommodations for qualified students with disabilities. The University allows individuals with Service Animals access to buildings on campus, including University Housing. The University will allow qualified students with disabilities to have Emotional Support Animals (ESAs) in University Housing on a case-by-case basis according to the policy outlined below.

 

Service Animals

Per Titles II and III of the Americans with Disabilities Act, Dominican University allows a person with a disability to be accompanied by a service animal in all places where students and members of the public are permitted to go, except where animals are specifically prohibited due to a health or safety hazard. Service animals are defined as dogs (and in some cases miniature horses) that are individually trained to do work or perform tasks for people with disabilities. Examples of such work or tasks include guiding people who are blind, alerting people who are deaf, pulling a wheelchair, and alerting/protecting a person who is having a seizure. The provision of emotional support, well-being, comfort, or companionship do not constitute work or tasks for the purposes of defining a service animal. The work or task the animal has been trained to provide must be directly related to the person’s disability. Additionally, service animals must be fully trained before entering Dominican University classrooms or housing. Commuter and Resident students with service animals should contact the Coordinator for Accommodations and Disability Access in the Academic Success Center, located in the Learning Commons on the 1^st floor of the Rebecca Crown Library to ensure your needs are met on campus.

 

Emotional Support Animals (ESAs)

Per the Fair Housing Act, Dominican University provides reasonable accommodations for a

student with a disability to have an emotional support animal (ESA) in University housing. An ESA is an animal that is necessary to afford a person with a disability an equal opportunity to use and enjoy a dwelling when there is an identifiable relationship or nexus between the person’s disability and the assistance the animal provides. An ESA is prescribed to an individual with a disability by a health care or mental health professional and is an integral part of a person’s treatment process. Emotional support animals include species other than dogs and miniature horses, but are typically limited to common household animals. Multiple animals, exotic animals, insects, and farm animals are not typically considered reasonable accommodations at Dominican University. Emotional distress resulting from having to give up an animal because of a “no pets” policy does not qualify a person for an accommodation under federal law. Emotional support animals are generally only allowed within a student’s residence in University housing. Requests for an ESA as a reasonable accommodation for a documented disability should be made to the Coordinator for Accommodations and Disability Access in the Academic Success Center, located in the Learning Commons on the 1^st floor of the Rebecca Crown Library.

 

 

 

 

 

 

 

 

 

Requirements for Service and Emotional Support Animals in University Housing

 

Students must first contact Accommodations and Disability Access:

1. Students who seek to have a service or emotional support animal in University Housing must notify the Accommodations and Disability Access Coordinator (ADA@dom.edu) as soon as possible, ideally at least 60 days prior to move-in.
   1. Students with service animals who will live in university housing are required to have an interactive conversation regarding the role of the service animal with the Accommodations and Disability Access Coordinator. Additional documentation may be requested.
   2. Students submitting requests for ESAs must have their treating professional complete Dominican University’s Documentation Form for Emotional Support Animals in University Housing. Letters and certificates are not acceptable documentation for ESAs. The Accommodations and Disability Access Coordinator will then invite the student to an interactive conversation. Following the meeting, the Coordinator will notify the student if their accommodation request has been approved.
2. The student must complete the Service and Emotional Support Animal Agreement in full and agree to comply with its rules.

 

Students must then provide information to the Office of Student Life:

1. Students with approved ESAs and services animals will receive a Housing Accommodation Approval form and a copy of their signed Service and Emotional Support Animal Agreement that they must share with the Office of Student Life by emailing housing@dom.edu
2. Prior to bringing a service animal or ESA into Dominican University housing, students must also submit the following health information on the animal to housing@dom.edu
   1. A Certificate of Health signed by a veterinarian certifying the animal is:

• healthy and free from any infections, contagious diseases, parasites, etc.
• Up-to-date on immunizations
• Spayed or neutered (for dogs and cats)

1. 2. Proof of license and registration (Rabies #)

 

Students must provide health information on the approved animal each year:

Students with service animals or emotional support animals in student housing are required to submit an up-to-date certificate of health and immunizations to the Office of Student Life (housing@dom.edu) each year they will reside in university housing. Failure to do so before the 1^st week of a new academic year will result in a warning. Students will then have two weeks to submit the necessary records before they will be required to remove a service or emotional support animal from campus housing.

 

No animal is permitted in university housing that:

1.   Has not been approved as an accommodation by Accommodations and Disability Access

2.   Is out of control or not housebroken

3.   Poses a direct threat to the health or safety of others

4.   Would cause substantial physical damage to University property or the property of others

5.   Would pose an undue financial and administrative burden

6.   Results in a fundament alteration of the University’s program(s)

 

Students in housing will annually sign an Agreement which articulates expectations, which include the following.

• While Dominican University strives to keep students’ needs for accommodations confidential, animals that are not approved ESAs or service animals are not allowed in university housing. Therefore, a student’s approval for an ESA or service animal in student housing will be disclosed to Campus Safety, the Physical Plant, all Student Life staff, and other residents.

 

• Generally, ESAs are not permitted in any area other than the student’s on-campus residence, immediate surrounding area, and in common indoor areas, as needed, to enter or exit the building. Requests for an ESA to accompany a student to other campus locations will be considered on a case-by-case basis.

 

• Animals must be housebroken. The student is responsible for properly containing and disposing of all animal waste. Indoor animal waste must be placed in a sturdy bag and tied securely before being disposed of in outside trash dumpsters. Outdoor animal waste, such as dog feces, must be immediately retrieved by owner, placed in a plastic bag and securely tied before being disposed of in outside trash cans.

 

• Animals cannot be left unattended for more than 24 hours at any time. If the student must be away, the owner must either take the animal with him/her, or make arrangements for the animal to be cared for elsewhere. In the case of an animal that requires that waste be expelled outdoors, student must not leave the animal unattended for more than 8 hours at a time (I.E. – Dogs).

 

• All required immunizations must be up-to-date and a copy of the immunizations will be shared      with the Office of Student Life.    

 

• Proof of license and registration (Rabies #) will be shared with the Office of Student Life.

 

• Dogs and cats must be spayed or neutered. A copy of the veterinarian’s report will be shared with the Office of Student Life.

 

• A Certificate of Health signed by a veterinarian certifying the animal is healthy and free from any signs of infections, contagious diseases, parasites, etc. will be shared with the Office of Student Life.

 

• Collars and tags must be worn at all times. A tag identifying the owner and contact information in case of emergency must be worn.

 

• The student is responsible at all times for the actions of his or her animal. The student is responsible for any odors, noise, damage, or other conduct of his or her animal that disturbs others or damages the premises or personal property.

 

• ESA/Service animals must be controlled by handler/student at all times. The student must keep the ESA/service animal on a leash/lead when the animal is in a public area (e.g. common areas of a residence hall, outdoors on campus, etc.), unless the service animal is required to perform a task that it could not accomplish while on a leash/lead or the student is unable to handle a leash/lead, in which case the animal must be kept under control by voice, signals, or other effective means.

 

• ESAs must be crated/caged in the dorm room while not accompanied by the student.

 

• ESA/Service animals must be maintained in a manner that takes into consideration the health and hygiene of the animal and those who come in contact with the animal. Animals may NOT be bathed in the bathrooms of any residential facility.

 

• To reduce the risk of damage to the student’s room, food and water dishes should be placed on mats within the student’s room and these items should be cleaned in designated areas. To reduce the risk of pests, all animal food should be contained within a covered/sealed storage container.

 

• The student is responsible for assuring that the animal does not interfere with the operation of the residence, cause undue difficulties for other residents, or fundamentally alter the living environment. Sensitivity to residents with allergies and to those who fear animals is important to ensure a positive residential community. The University will work with all parties to meet the needs of the student with the animal as well as students with allergies and animal fears. The University reserves the right to change the housing assignments to accommodate all parties.

 

• Any time the student requires service by Physical Plant, if the student’s animal will be in the residence, the student must arrange a time when he/she will be present for the services to be performed.

 

• The student is financially responsible for the actions of the animal including bodily injury, property damage, and replacement or cleaning of damaged furniture, carpet, curtains, etc. The student is expected to cover all costs of returning the unit to the same condition of move-in (other than ordinary wear and tear). This includes costs associated with any additional cleaning that may be required after the student moves out of campus housing.

 

• The Office of Student Life or designated personnel will inspect the residential unit on a regular basis.  If fleas, ticks, or other pests are detected, the unit will be treated using fumigation methods by the University approved pest control services. Those costs will be put on the student’s account.

 

• The student is responsible for instructing others on appropriate interactions with the animal and setting clear expectations.

 

• Roommates will be notified about the animal. The notification will include the type of animal, size, and what services the animal performs. Roommates may request a room change from the Office of Student Life if they have a desire to do so.

 

• If the student violates any provision of this document; he or she may be required to immediately remove the animal from Campus Housing.

 

Appeal:

If a requested accommodation is not approved, or a student is required to remove a service or

Emotional Support Animal (ESA) due to a violation of the Service and Emotional Support Animal Agreement, the student may attempt to work with the Accommodations and Disability Access Coordinator informally to resolve the complaint. If the informal process is unsuccessful or if the student does not wish to use it, a formal grievance may be initiated. All formal grievances should be submitted via Dominican University’s One Process Policy.

 

Student Complaints and Grievances

Dominican University provides several means by which student complaints and grievances may be addressed. In all cases, students are advised to put their complaints in writing and carefully document the events that led to the complaint or grievance.  For complete information go to: http://www2.dom.edu/about/concerns-and-complaints.

Student Record

All students are required to keep their student information (name, address, phone number, etc) up to date in their student record maintained through Stars Connect.  This includes submitting a local address if living off campus and not in your permanent home.

Title IX

Consistent with the University’s Non-Discrimination Notice and the U.S. Department of Education’s implementing regulations for Title IX of the Education Amendments of 1972 (“Title IX”) (see 34 C.F.R. § 106 et seq.), the University prohibits Title IX Sexual Harassment that occurs within its Education Programs or Activities pursuant to this Title IX Sexual Harassment Policy (“Policy”).

For purposes of this Policy, Title IX Sexual Harassment includes Quid Pro Quo Sexual Harassment, Hostile Environment Sexual Harassment, Sexual Assault, Domestic Violence, Dating Violence, and Stalking.

Administrators, faculty member, staff, students, contractors, guests, and other members of the University community who commit Title IX Sexual Harassment  are subject to the full range of University discipline including verbal reprimand; written reprimand; mandatory training, coaching, or counseling; mandatory monitoring; partial or full probation; partial or full suspension; fines; permanent separation from the institution (that is, termination or dismissal); physical restriction from University property; cancellation of contracts; and any combination of the same. 

The University will provide persons who have experienced Title IX Sexual Harassment ongoing remedies as reasonably necessary to restore or preserve access to the University’s Education Programs or Activities.

This Policy applies to Title IX Sexual Harassment that occurs within the University’s Education Programs or Activities and that is committed by an administrator, faculty member, staff, student, contractor, guest, or other member of the University community. 

This Policy does not apply to Title IX Sexual Harassment that occurs off-campus, in a private setting, and outside the scope of the University’s Education Programs and Activities. This Policy does not apply to Title IX Sexual Harassment that occurs outside the geographic boundaries of the United States, even if the Title IX Sexual Harassment occurs in the University’s Education Programs and Activities, such as a study abroad program.  Title IX Sexual Harassment that occurs either off-campus, in a private setting, and outside the geographic boundaries of the United States is governed by the University’s Non-Discrimination Policy.

Click here to read the full policy.

Dominican University’s Office of Campus Safety publishes the Annual Security and Fire Safety Report in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. The 2021 Annual Security and Fire Safety Report contains 3 years’ of campus crime and fire statistics that were reported to Campus Safety.  It also includes certain Dominican policies concerning sexual misconduct, campus safety, alcohol and other drugs, access to campus and where students should go to report crimes. 

Tobacco

The use of tobacco products is prohibited at all times while on Dominican University property.

• Tobacco is defined as all tobacco‐derived or containing products, including, but not limited to, cigarettes (clove, bidis, kreteks), electronic cigarettes, vape pens, cigars and cigarillos, hookah‐smoked products, and oral tobacco (spit and spitless, smokeless, chew, snuff).
• Use of tobacco product is defined as follows: The inhaling, exhaling, burning, or carrying of any lighted smoking material on campus property, including but not limited to all outside property or grounds owned or wholly leased, sidewalks, parking lots, outdoor seating areas, stadium seating and all landscaped and recreational areas and all university vehicles and moving equipment.
• Smoking materials must be extinguished and disposed of prior to entering upon Dominican University property, or exiting your vehicle. Improper disposal includes but is not limited to: littering (i.e. discarded cigarette butts and/or throwing cigarette butts out of windows).